General Terms and Conditions DKMF Fight Concepts

Every athlete is obliged to take note of the General Terms and Conditions of DKMF Fight Concepts. If there is an agreement between DKMF Fight Concepts and the athlete, these General Terms and Conditions are a part of it and are inseparably linked to it.

Membership & Contribution

1. Upon registration, you pay the first month and the registration fees before the first training session via the payment link included in the welcome message following your registration form. During the term of the membership, the contribution must be paid monthly in advance.

2. Every month - approx. 14 days before the upcoming training month - an email is sent to the email address provided by you upon registration containing the contribution invoice. In a separately sent WhatsApp message, you will receive the corresponding payment link. DKMF Fight Concepts requests you to settle this before the end date stated in that message.

3. You are responsible for the proper functioning and validity of the email address and telephone number.

4. If your address, telephone number, email address, subscription, membership, etc., changes, you must report this change immediately.

5. Pay on time!! For every REMINDER after late payment, € 7.50 in costs will be charged. After the third REMINDER, the claim will be handed over to a collection agency. This entails high additional costs – a minimum of € 45.00 for the first collection letter. Reminders provide a 3-day extension of payment.

6. In the event of late payment, training is not permitted.

7. All rates can be found on our site.

8. Your membership continues until cancellation. This can be done – exclusively online - at any time via the cancellation form, but before the contribution invoice for the upcoming period has been sent. Contribution invoices are sent approximately 14 days before the start of the new period. If an invoice is still outstanding, it must be paid before the cancellation can be processed.

Cancellations via other media or channels are not possible.

There can be no refund of - part of - the contribution. If the new contribution invoice has already been sent, it must be paid before the termination is handled.

9. If there is a payment arrears, cancellation is not possible; contributions will continue, and in case of refusal of payment, the claim will be handed over for collection. Please note: this entails high additional costs – at minimum € 45.00 for the first collection letter. Simply stopping training and no longer paying is NOT the way to cancel.

10. During holiday periods - including private holidays or during other private reasons for long-term absence - and public holidays, contributions continue; training will in principle - if opportunities arise - continue according to a holiday schedule to be established. If you cancel before a holiday period and then re-register after the holiday period, you must pay the registration fee again. Any discount promotions in which you previously participated will then expire.

11. Payments once made will never be refunded.

12. Contributions also continue during long-term illness or injuries. Pausing / freezing memberships is not an option.

13. Long-term contracts exist in two forms:

(a) The annual subscription for regular training is collected monthly. It is not possible to cancel this contract prematurely. This annual contract is tacitly renewed after 12 months for a new contract with a duration of one year. If the member so desires, they can also switch to a monthly cancelable contract after 12 months. The member must take timely action for this change themselves.

(b) Annual contracts for instructor training and the Jeugdfonds Sport & Cultuur. These are annual contracts that are converted - if desired - into a monthly cancelable contract after completion. Premature cancellation of annual contracts is not possible. Nor is restitution.

14. Discounts and contribution increases

(a) Contributions are in principle never increased during the term unless imposed measures are in place.

(b) If one is registered with a discount from a promotion or otherwise, the contribution is never increased to the higher rate unless the promotion has a limited duration. Upon cancellation and re-registration, discounts expire and the rate valid at the time of re-registration applies without discount.

(c) Combined discounts are not permitted.

General

15. In principle, a minimum age of approx. 16 years applies for participation in the training sessions, also depending on physical and general development.

16. You must be present at least 10 minutes before training time.

17. The instructor reserves the right to remove students from the training location and/or terminate the membership unilaterally in case of disturbing or deviant behavior before, during, or after training. The use of Krav Maga Hybrid, Eskrima, and/or Hybrid Combat System outside the training locations is only permitted for necessary defense of yourself or third parties when there is a real, immediate danger to the well-being of that person(s). In all situations, the application of Krav Maga Hybrid, Eskrima, and/or Hybrid Combat System must be proportional and subsidiary. The use of Krav Maga Hybrid, Eskrima, and/or Hybrid Combat System for illegal purposes results in immediate termination of membership and reporting to the competent authorities.

18. Every student who actively participates in Krav Maga Hybrid, Eskrima training, and/or Hybrid Combat System must have compulsory Liability Insurance (W.A.-verzekering). Damage you may cause to others is then covered.

19. The dojo/hall is only left during a training session after notification and with the approval of the instructor.

20. Necessary respect is shown to our training partner and you observe standard codes of conduct. If he/she requests you to stop or to perform the exercises (more) calmly, you must do so.

21. You train with the person who invites you or who is assigned to you by the instructor.

22. Uncontrolled aggression will not be tolerated. Uncontrolled training - which can result in injury or spoiling the training pleasure of others - is not accepted.

23. If you injure someone during class, you must take them to a doctor or emergency room yourself; otherwise, the lesson cannot continue for the entire group. Any damage/costs can be recovered from you.

24. If you train/practice with a newcomer or someone with a lower training level, you must adapt to that lower level. Your primary task is then to help that person reach a higher level.

25. No persons other than members and those attending a trial lesson by appointment are permitted on the training floor.

26. Mobile phones etc. are turned off. In case of expected emergencies or otherwise, this must be reported to the instructor.

27. Eating during training is not permitted. If you have a medical urgency, you must report this to the instructor. Water bottles are allowed.

28. Smoking is prohibited.

29. Participants under the influence (alcohol, drugs, or otherwise) will be removed immediately.

30. Making recordings of any kind during training is not permitted without permission.

31. Injuries, complaints, physical limitations, and other physical or psychological discomforts must be reported in writing prior to registration, preferably via the registration form. Please also indicate if you are taking medication that may affect your concentration, coordination, or physical capacity.

DKMF Fight Concepts is not medically qualified and is unable to assess medical complaints, limitations, or risks. Therefore, DKMF Fight Concepts accepts no responsibility or liability in this regard. In the event of known, suspected, or previously established physical or psychological complaints, you are required to consult a doctor prior to registration and follow their advice. By registering and participating, you declare that you have taken the necessary steps to this end, or that you consider yourself to be in sufficient physical and psychological condition to participate.

Participation is at all times entirely at the participant's own risk and full responsibility. DKMF Fight Concepts accepts no liability for damage of any kind whatsoever — direct or indirect, physical or psychological — arising from existing complaints, complaints arising during training, or the aggravation thereof.

HYGIENE, CLOTHING, PROTECTION AND EQUIPMENT

32. Everyone maintains good personal hygiene, such as short and clean nails, clean sportswear, etc.

33. Wounds are bandaged and any blood is removed from the floor or mat. Students are required to have a basic First Aid kit with them during training consisting of at least plasters and tape of good quality.

34. Piercings, jewelry, glasses, etc. are not allowed for safety reasons. Some piercings can possibly be taped; this is at the discretion of the instructor. Wearing contact lenses is at your own risk.

35. Long hair must be tied back with an elastic band without sharp or hard parts.

36. All necessary training materials can be purchased from the instructor. To prevent the purchase of incorrect materials, it is discouraged to buy items on your own without prior consultation. This prevents disappointment afterwards.

37. Prescribed clothing: black long training pants and T-shirt; sleeves and trouser legs not rolled up. Furthermore, every student must be in possession of a mouthguard, MMA gloves, and a groin guard (toque). Recommended for ladies is a sports bra with flexible hard plastic protectors.

38. The dojo / hall may only be entered with indoor shoes. For injury prevention, training only in socks is not allowed.

39. Within one month after joining Eskrima training, students must have their own set of practice weapons which are present at every training session: kubotan, rattan stick approx. 70 cm, and a metal practice knife.

40. Although they are only practice weapons, with the exception of the kubotan, they should only be transported from home to the gym and vice versa, not visible in a closed sports bag.

41. Punching and kicking pads etc. are provided by the teaching organization. In connection with the weapons law, practice pistols cannot be purchased; these are therefore exclusively provided by the instructor.

LIABILITY

42. Participation in the Krav Maga Hybrid, Eskrima, and Hybrid Combat System training sessions at DKMF Fight Concepts is entirely at your own risk. DKMF Fight Concepts, the instructor, and the assistant or substitute appointed by the instructor are not liable for loss, theft, or damage to goods.

DKMF Fight Concepts, the instructor, and the assistant or substitute appointed by the instructor also do not accept any liability for personal or physical injury and resulting damage — direct or indirect — to participants in the Krav Maga Hybrid, Eskrima, and Hybrid Combat System training sessions. This expressly also applies to damage resulting from existing, pre-known, or aggravated complaints, injuries, or limitations during the training, regardless of whether or not these were reported in advance.

DKMF Fight Concepts is not liable for damage resulting from the failure to report, or the incomplete reporting of, medical complaints, limitations, or the use of medication prior to registration, as referred to in Article 31.

43. By signing the registration form, application form, or membership form, the participant declares:

• that he/she receives the sports instruction solely at his/her own risk and that the costs of any accident or injury will be borne entirely by him/her;

• that he/she has taken note of Article 31 of these General Terms and Conditions and has complied with the obligations set forth therein, including — if applicable — consulting a doctor prior to registration;

• that he/she is aware that practicing Krav Maga Hybrid, Eskrima, and Hybrid Combat System entails risks and that any consequential damage — also in combination with the exercise of a profession or other sports disciplines — is entirely at his/her own risk;

• that he/she indemnifies DKMF Fight Concepts and/or its management and instructors against third-party claims in this regard.

In cases not provided for in these regulations, the management decides.

DKMF Fight Concepts reserves the right to adjust and/or change these regulations.

Almere, 2025

Privacy Statement DKMF Fight Concepts

DKMF Fight Concepts, located at Paukenstraat 93 1312WK Almere, is responsible for the processing of personal data as shown in this privacy statement.

Contact details:
DKMF Fight Concepts
www.kravmaga-hybrid.com
Paukenstraat 93, 1312WK Almere
+31653192418

J.H.M. Cuijpers is the Data Protection Officer of DKMF Fight Concepts. He can be reached via info@kravmaga-hybrid.com

• Personal data that we process
DKMF Fight Concepts processes your personal data because you use our services and/or because you provide them to us yourself.

Below you will find an overview of the personal data we process:

• Special and/or sensitive personal data that we process
Our website and/or service does not intend to collect data about website visitors who are younger than 16 years old. Unless they have permission from parents or guardian. However, we cannot check whether a visitor is older than 16. We therefore recommend that parents be involved in the online activities of their children, in order to prevent data about children being collected without parental consent. If you are convinced that we have collected personal data about a minor without that consent, please contact us at info@kravmaga-hybrid.com, and we will delete this information.

• For what purpose and on what basis we process personal data
DKMF Fight Concepts processes your personal data for the following purposes:

• Automated decision making
DKMF Fight Concepts does not make decisions based on automated processing about matters that can have (significant) consequences for persons. These are decisions taken by computer programs or systems, without a human (for example an employee of DKMF Fight Concepts) being involved. DKMF Fight Concepts uses the following computer programs or systems:
[no automated systems are used]

• How long we store personal data
As long as the membership/engagement with DKMF Fight Concepts lasts. Data is destroyed immediately after cancellation.

• Sharing personal data with third parties
DKMF Fight Concepts only provides data to third parties and only if this is necessary for the execution of our agreement with you or to comply with a legal obligation.

• Cookies, or similar techniques, that we use
DKMF Fight Concepts does not use cookies or similar techniques.

• Viewing, adjusting or deleting data
You have the right to view, correct or delete your personal data. In addition, you have the right to withdraw your consent for data processing or to object to the processing of your personal data by DKMF Fight Concepts and you have the right to data portability. This means that you can submit a request to us to send the personal data we have about you in a computer file to you or another organization mentioned by you.

You can send a request for inspection, correction, deletion, data transfer of your personal data or request for withdrawal of your consent or objection to the processing of your personal data to info@kravmaga-hybrid.com.

To ensure that the request for inspection has been made by you, we ask you to send a copy of your proof of identity with the request. In this copy, make your passport photo, MRZ (machine readable zone), passport number and Citizen Service Number (BSN) black. This is to protect your privacy. We will respond to your request as quickly as possible, but within four weeks.

DKMF Fight Concepts would also like to point out that you have the option to file a complaint with the national supervisory authority, the Autoriteit Persoonsgegevens. This can be done via the following link: https://autoriteitpersoonsgegevens.nl/en/contact-with-the-authority-for-personal-data/tip-us

• How we protect personal data
DKMF Fight Concepts takes the protection of your data seriously and takes appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure and unauthorized modification. If you have the impression that your data is not properly secured or there are indications of abuse, please contact our customer service or via info@kravmaga-hybrid.com

• - First and last name
• - Date of birth
• - Address details
• - Phone number
• - Email address
• - Handling your payment
• - To be able to call or email you if this is necessary to perform our services
• - To inform you about changes to our services and products
• - To deliver goods and services to you

DKMF Fight Concepts does not store your personal data for longer than is strictly necessary to realize the purposes for which your data is collected. We apply the following retention periods for the following (categories) of personal data:

(Category) personal data > Retention period > until cancellation of subscriptions
Personalia > Retention period > until cancellation of subscriptions
Address > Retention period > until cancellation of subscriptions
Etcetera > Retention period > until cancellation of subscriptions

DKMF Fight Concepts
J.H.M. Cuijpers
Paukenstraat 93
1312WK Almere
+31 6 53 192 418